Regional Management Assistant in Laurel, MD at CarMax

Date Posted: 11/17/2019

Job Snapshot

  • Employee Type:
  • Location:
    Laurel, MD
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

7118 - Laurel - 8800 Freestate Dr, Laurel, Maryland, 20723

CarMax, the way your career should be! 

About this job

This hourly position is responsible for administrative and secretarial support for our regional management team, which consists of approximately 5-7 senior managers.

What you will do – Essential Responsibilities

  • Secretarial and clerical duties including but not limited to data entry, use and creation of MS Excel spreadsheets, creating and printing system reports, filing, and maintaining management team's travel calendars.
  • Assists with processing of payroll and researching payroll related issues as needed.
  • Coordinate regional events/meetings and conference calls for management team.
  • Assist recruiting related activities such as coordinating interview schedules, administering candidate testing and on-line applicant background questionnaires.
  • Process invoices for regional office as well as completing travel expense reports.
  • Order office supplies, maintain phones and cell phone accounts, orders business cards, and issue proximity cards.
  • Assist Human Resource functions with reports for Short-Term Disability, Worker’s Compensation, I-9s, Travel and Expenses, and Management Training.
  • Plan and execution of store events such as communications meetings, store reviews and recruiting efforts for new and existing stores.
  • Coordinate multiple phases of the hiring process including ad placement, scheduling interviews, administer testing, and reviewing and maintaining required pre-hire information.
  • Enter new hire information, assist with payroll processing and research payroll discrepancies.
  • Clerical responsibilities including but not limited to word processing using Microsoft Word for Windows, creating and updating spreadsheets in Excel for Windows, creating and printing system reports, filing, and publishing of store calendars and sales team rosters.
  • Provide customer service to associates by listening and serving as a liaison to Corporate to help answer Associate questions.
  • Order office supplies, process accounts payable, maintain phones, order business cards, and issues proximity cards.

Purpose of the role

Support will be in: Store Operations and Sales, Loss Prevention, Service Operations, Human Resources, Business Office Administration, and Merchandising.  The Regional MA will also assist store operations with various functions such as recruitment advertisement, communicating store policy and processes, payroll and staffing, travel planning, and other general administrative duties.  This individual will have heavy contact with managers and associates from the stores as well as with job applicants.  They may also be called upon to support other regional initiatives and projects as they arise.

Qualifications and Requirements

  • Multi-task in a high energy, fast-pace, work environment while supporting multiple managers.
  • Strong organizational skills; ability to work independently with limited direct daily supervision.
  • Exceptional internal and external customer service skills.
  • Maintain confidentiality about company and associate records and information.
  • Report Loss Prevention and/or Human Resource related issues to management.
  • Wear CarMax approved uniforms for daily office attire.
  • Create, manipulate, edit, and transmit letters, memos, worksheets and reports utilizing Microsoft Word for Windows and Excel for Windows; demonstrating above average proficiency with Microsoft Word for Windows, Excel for Windows, databases and additional word processing and worksheet software. 
  • Acquire above average user skills as new software applications and/or equipment are introduced.
  • Demonstrate strong written and verbal communication skills, with various levels in the organization.
  • Listen and respond promptly to associate questions or issues.
  • Read, interpret and transcribe data to maintain accurate records.
  • Complete CarMax provided training as required.

About CarMax

CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation’s largest retailer of used cars, with over 200 locations nationwide.

Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community.  We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®.

CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application .

If you have technical problems when submitting your application, please contact us by phone (888) 922-7629 ext. 3888 or email